How do you write a 1-on-1 meeting agenda?

Writing an effective agenda for a 1-on-1 meeting is important, but it doesn't always have to be structured to achieve success. The key to productive 1-on-1 meetings lies in consistency. Choose a regular cadence that suits both you and your team member, whether it's weekly, fortnightly, or monthly, and stick to it. This helps build trust and establishes a routine that enhances communication.

While a formal agenda isn't necessary, it can be beneficial to have a routine that aligns with your workplace culture. For example, you can begin the meeting by spending a few minutes casually chatting about weekend plans, family updates, or catching up on personal matters. This allows you to connect on a personal level before diving into the professional discussion.

Pro tip: Don’t be afraid to set a timer ⏱️

The agenda of the meeting can be flexible, depending on the needs of the team member. One week, you might spend the entire meeting addressing a specific roadblock or challenge, giving it the attention it deserves. In contrast, another week, you may cover multiple smaller discussion points in a shorter span of time. Adaptability keeps the meetings relevant and meaningful.

To streamline your 1-on-1 meetings and enhance collaboration, consider using a tool like 1on1boss. Whilst 1on1Boss gives you a logical routine and synchronised notes any note taking tool will work, find the one that’s right for your business. Our app allows you to track all your discussion points in one place and provides visibility on meeting progress. It accommodates various team structures, whether in-person, remote, or hybrid, and supports both asynchronous and synchronous modes of communication. It's the ideal solution for effortlessly managing your 1-on-1 meetings and seamlessly blending different communication styles.